General Information

Exhibitor Information


The KACo Conference & Exposition is the perfect opportunity to showcase your product or service to hundreds of county elected officials. The Wednesday evening reception and Thursday’s breakfast and lunch as well as breaks between each session allows time for attendees to visit the exhibit area. Exhibitors have a choice of two booth options - a basic booth ($750) or a premium booth ($950). 

Deadline to be included in conference program materials is 5 p.m. EDT on Oct. 20.

 

Exhibitor Registration


Register online here or contact Beth Pleasant at 502-223-7667 or beth.pleasant@kaco.org for more information.    

 

 

Booth Options


 Note: All exhibitor attendees must register to attend the conference.

Basic Booth

Exhibitor fee includes

  • 8' x 10' exhibit space with pipe and drape
  • One - 6' skirted table
  • Two chairs
  • One waste basket
  • Booth identification sign 
  • Complimentary Wi-Fi
  • One registration includes entry to all functions including meals
  • Listing on KACo’s exhibitor webpage 
  • Recognition in conference program

Pricing

  • $750 

 

Premium Booth (located in hallway)

KACo County Partners receive priority in reserving booth space. Once filled, any remaining booths will become available. Click here for more information about KACo’s new County Partners Program.

Exhibitor fee includes

  • 6' x 10' exhibit space with pipe and drape
  • Prime location
  • One - 6' skirted table
  • Two chairs
  • One waste basket
  • Booth identification sign 
  • Complimentary Wi-Fi
  • One registration includes entry to all functions including meals
  • Listing on KACo’s exhibitor webpage 
  • Recognition in conference program

Pricing

  • $950 

 

 

Exhibitor Schedule


Move-In and Set Up

  • Wednesday, Nov. 3 | 8 a.m. – 2 p.m.

Check-in at the KACo registration desk prior to set-up.

Exhibit Hours

  • Wednesday, Nov. 3 | 4 – 7:30 p.m. 
    • Reception | 5 – 7 p.m.
  • Thursday, Nov. 4 | 8 a.m. – 1:30 p.m.
    • Continental Breakfast | 8 – 9 a.m.
    • Luncheon | Noon – 1:30 p.m.  

Move Out and Tear Down

  • Thursday, Nov. 4 | 1:30 p.m.

 

Door Prizes


Exhibitors are welcome to give away door prizes. The drawing for exhibitor door prizes will be held Thursday, Nov. 4 at approximately 12:30 p.m. KACo will collect the name of your winner during the luncheon.

 

Exposition Services


Fern will send a packet of information to each registered vendor prior to the conference relating to additional furnishings (including electrical) and other services not included in the booth package.

https://www.fernexpo.com/

 

Shipping and Hotel Policies for Exhibitors


 

Shipping

All packages and inbound/outbound freight for exhibit materials must be routed to Fern at the following address. Please include the vendor name and booth number to ensure proper delivery.

KACo Conference
Vendor Name/Booth Number
3752 Crittenden Drive
Louisville, KY 40209

To ensure efficient delivery for items shipped to the Galt House Hotel, label all conference material with hotel guest name as well as the conference name and date. Conference materials will be accepted by no more than 3 days prior to arrival.

Galt House Hotel
Attn: (Hotel guest name)
KACo Conference – Nov. 3-5, 2021
140 N. Fourth Street
Louisville, KY 40202

 

Hotel Policies

Posters, banners, or other articles cannot be tacked, taped, or fastened to walls, ceilings, or fixtures. Exhibitors must stay within their allotted space set by the conference. No fire exits are to be blocked and must be accessible. Aisles need to be clear, open and free of congestion.

The following guidelines apply for vehicles in the exhibit space: the client is responsible to place plastic under vehicle. One-eighth of a tank of gas or less is allowed and the battery must be disconnected for duration of exhibit. 

 

Theft/Product Damage

KACo does not assume responsibility for the loss of and/or damage by fire, theft or any other cause to the Exhibitor’s property during the duration that the Exhibitor’s space is set up. Although security will be provided when exhibit hours are closed, we advise that exhibitors remove items of value from their booth when exhibit hours are closed.

 

KACo reserves the right to reassign exhibit booth space as necessary. KACo reserves the right to refuse exhibit booth space to any potential exhibitor.